Set the requirements
Choose the checklist and arrival or completion photos the visit needs.
Cleaning proof of service software
Cleaning proof, ready for review.
See the checklist, photos, and field notes together. Know what was done before you approve the visit.
30 days free · no credit card required
DAYBREAK STUDIO · VISIT 1042
ApprovedWork done. Proof attached.
3 / 3 checks2 photos1 note
Visit checklist
Reception & lobby
Washrooms
Kitchen surfaces
FIELD NOTE
Kitchen supplies restocked. Side entrance locked on departure.
Completion photos
Reception
Washrooms
Submitted 8:42 PM Reviewed 8:50 PM
Completion approvedChecklist, photos, and notes reviewed together.
A practical example
Something missing? Send back a clear next step.
A checked box does not explain a locked kitchen. Return the visit with a correction note, keep the evidence attached, and review the crew’s update before approval.
T
MAPLE OFFICE · VISIT 2086
One visit. A clear next step.
Returned for attention9:05 PM
Crew update
Lobby and washrooms completed. Kitchen was inaccessible; reported for office follow-up.
Lobby completion photoStill attached to visit 2086
Office follow-up needed before completion
Completion evidence
Capture. Submit. Review.
A simple handoff from the cleaner on site to the person checking the work.
Submit the proof
The cleaner adds checks, notes, and photos. Required evidence is checked before submission.
Approve or return
Review the record. Approve the completion or explain what needs correction.
Inside Tanvelo
What belongs in a cleaning proof-of-service record?
The work, its evidence, and the office decision—all connected to the right visit.
Visit-specific records
Monday’s clean stays separate from Thursday’s, even at the same property.
Checklists, photos, and notes
See the completed steps, arrival and completion photos, and any access issues together.
Submission and review times
Recorded timestamps show when the crew submitted the completion and when the office reviewed it.
A clear review decision
Keep approval or a return reason with the visit, so the crew knows what happens next.
Built for cleaning work
Confidence in the work. Context for the office.
For cleaning teams that need a useful record after everyone has left the property.
- Commercial teams documenting repeat visits
- Residential cleaners capturing before-and-after proof
- Supervisors reviewing completion and exceptions
Questions and answers
What cleaning teams ask before switching
Clear answers about where Tanvelo fits and how to start.
What counts as cleaning proof of service in Tanvelo?
A visit brings together its completed checklist steps, field notes, attached photos, customer, property, and scope. Submission and review times add context, and the review status shows whether the office has approved the completion or returned it for attention.
Can I require cleaning photo proof before submission?
Yes. A visit can require arrival or completion photos. Tanvelo checks for the required evidence before the cleaner submits the completion; the office then reviews the submitted content before approval.
What happens when proof is missing or the work is incomplete?
Missing required checklist items or photo evidence block submission. If the submitted content still needs attention, office staff can return it with a correction note. The cleaner sees the reason, updates the visit, and can submit it for review again.
Can I keep proof separate for repeat visits to the same building?
Yes. Notes, photos, and completion details are attached to the specific service visit, so repeat work at one property does not become one undifferentiated customer folder.
Does Tanvelo replace the original job scope with the submitted proof?
No. The accepted scope remains distinct while the completion record and any later decisions stay connected to it.
Start without a sales call
Put one real cleaning job through Tanvelo.
Create your workspace, add a customer, schedule the work, and see how the full trail stays connected.