Plan recurring visits
Set daily, weekly, or monthly service patterns around the agreed work for each building.
Janitorial scheduling software
Janitorial scheduling software for recurring facility work.
Plan repeat building visits, assign a lead or crew, and give cleaners the access notes and checklist for each facility. Review the work they submit before marking the visit complete.
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Give every visit an owner
Assign a field lead or crew and keep timing, access notes, and required work with the visit.
Check the result
Distinguish scheduled, in-progress, submitted, returned, and completed visits instead of treating a calendar entry as proof of cleaning.
A practical example
Three buildings. Different instructions. One evening to coordinate.
Imagine a janitorial team cleaning an office every weekday, a shared lobby on Mondays and Thursdays, and a retail space on Fridays. The office needs a side entrance after 6 p.m.; the lobby needs a finished-floor photo. Here is how to organize that work in Tanvelo.
- 01
Set a service plan for each facility
Create the customer and service properties, attach the agreed work to each job, and set its repeat pattern. Keep the office, lobby, and retail instructions separate even when locations share a customer.
- 02
Prepare the evening assignments
Check the scheduled date, arrival window, expected duration, and required crew size. Assign a field lead and, where needed, a crew. Check visits without a lead before dispatching the team.
- 03
Review what actually happened
Cleaners start their assigned visits, follow the checklist, and submit notes and required evidence. The reviewer checks each submission and can return work with a reason if a required photo or task needs attention.
Recurring facility work
How to set up your recurring janitorial schedule.
Start with one facility and its next visit. Once the instructions and assignments are right, use the recurring service plan to organize repeat work.
Save the building details
Add the service property under the customer. Record the entrance, access instructions, customer priorities, and agreed areas to clean so staff know which location and scope they are working on.
Choose when and who
Set the service frequency, interval, and start date; select weekdays for weekly work. Review each visit's arrival window and duration, then assign the responsible lead and crew.
Check completion, not just attendance
Review submitted checklist results, notes, and photo evidence. Approve finished work or return it with the details the cleaner needs to correct. Each occurrence keeps its own completion record.
Inside Tanvelo
Keep the plan clear when the evening changes.
A building closes, a cleaner changes, or a required task is unfinished. Handle the affected visit without losing the instructions and history for the rest of the service.
Different buildings, different instructions
Keep a property's entrance, access notes, and service context with its work. An assigned cleaner can open the visit on a phone to see the location, agreed scope, checklist, and proof requirements.
Lead and crew assignments
Make responsibility explicit with a field lead and optional crew. The schedule identifies visits without a lead, and the office can reassign work when the plan changes.
Skipped or rescheduled visits
If a facility is unavailable, skip the recurring occurrence with a reason or reschedule the visit. A moved occurrence retains its original service-date reference, keeping the change understandable later.
Missed work and access problems
When a cleaner cannot enter a building or finish the agreed work, record the issue and context against the visit. The office can review what happened and decide the follow-up rather than treating unfinished work as complete.
Supervisor review before completion
Submitted work is ready for review, not automatically approved. Check the completed items and evidence, then approve the submission or return it with a reason so the cleaner knows what needs attention.
Built for cleaning work
For janitorial teams coordinating repeat work across real facilities.
Use Tanvelo when a shared calendar no longer tells the office who owns each building visit, what the cleaner needs to do, or whether the work passed review.
- Commercial janitorial companies
- Recurring office-cleaning schedules
- Multi-facility customer accounts
- Office teams assigning field cleaners
- Companies tracking each visit through completion
Questions and answers
What cleaning teams ask before switching
Clear answers about where Tanvelo fits and how to start.
Can I schedule specific weekdays or every other week?
Yes. A service plan supports daily, weekly, and monthly frequencies with a repeat interval. Weekly plans include selected weekdays, so you can organize Monday-and-Thursday service or an every-other-week visit.
Can one customer have several buildings with different schedules?
Yes. Add separate service properties under the customer and organize each property's jobs and service plans. Each building keeps its own access details, agreed work, and visit history.
What happens if a cleaner is unavailable?
The office can reassign the visit's lead or crew in the schedule. Review the arrival window, expected duration, and building instructions when handing the visit to someone else.
Can I move one visit without replacing the recurring plan?
Yes. Individual recurring occurrences can be skipped or rescheduled. Record the reason for the change so the office can distinguish an intentional exception from the normal service pattern.
What does the supervisor review after a clean?
The submitted visit brings together checklist results, notes, and attached evidence. The reviewer can approve the work or return it with a reason if a required task or proof needs attention.
How do I move from a spreadsheet schedule?
Start with one customer and building: add the property and access notes, prepare the agreed job, set the recurring service plan, and assign the next visit. Run that visit through completion review before adding the rest of your schedule.
Does Tanvelo optimize driving routes automatically?
No. Tanvelo organizes the schedule and job context, but it does not claim to select or optimize travel routes automatically.
Start without a sales call
Put one real cleaning job through Tanvelo.
Create your workspace, add a customer, schedule the work, and see how the full trail stays connected.