Free tools and guides
Commercial cleaning resources
Plan the scope, price the work, prepare a proposal, and review the finished visit. These free tools and guides work without registration. Choose the resource that matches the task you are working on.
Choose your business tools
Decide how to keep your first customer records and changing visits organised.
Guide and completed example
Commercial cleaning business startup checklist
Prepare your service, setup checks, equipment, quoting process and customer records before taking on your first client.
Comparison guide
Cleaning business software vs spreadsheets
Compare setup, costs, schedule changes, scope, completion records and invoicing before choosing your first tools.
Plan and price the work
Record the site requirements, estimate the labor, and turn your own cost assumptions into a price.
Guide and printable PDF
Commercial cleaning walkthrough checklist
Record service areas, agreed tasks, access requirements and bid assumptions before pricing a site.
Calculator and guide
Commercial cleaning labor-hours calculator
Add task and preparation time to estimate total cleaner-hours, time per cleaner and labor across your planned visits.
Guide
How to calculate commercial cleaning bids
Work through scope, labor, other costs and a final bid check using a fictional office example.
Calculator
Commercial cleaning bid calculator
Enter your own labor assumptions, job costs and target margin to calculate a price per visit.
Calculator and guide
Cleaning profit margin and markup calculator
Enter the cost and customer price for one visit to see estimated profit or loss, margin and markup.
Prepare the customer proposal
Present the scope, frequency, exclusions and customer price for review.
Example PDF and Word template
Commercial cleaning proposal template
Read a completed fictional proposal and adapt the reusable Word template for an actual customer.
Start the first contract
Confirm the agreed work, access and first visit before service begins.
Guide and completed example
How to organise your first commercial cleaning contract
Put scope, access, the first visit and billing into a workable plan for your first recurring customer.
Review completed work
Check what was inspected, record exceptions and follow corrections through the recheck.
Online checklist, PDF and Word
Commercial cleaning inspection checklist
Record inspection results, findings and rechecks in a temporary online worksheet, then print your record. Blank PDF and Word templates are also available.
Keep the agreed work connected
When the customer accepts the proposal, keep the agreed scope, scheduled visits, completion proof and separately approved extra work connected. Explore commercial cleaning work-order software.
Starting with your first customers? Explore software for new cleaning businesses.